The Student Contract

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2025/26 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.

Academic policies

• Academic Regulations for Continuing Students 2024/25 – Seventh Edition
• Academic Regulations for New and Returning Students 2024/25 – Second Edition
• Assessment and Feedback Policy
• Change of Circumstances Policy
• Emergency Regulations
• Extenuating Circumstances Procedure
• Intellectual Property policy
• Late Submission of Assessment Policy
• Postgraduate Research Student Academic Regulations
• Student Attendance and Engagement Policy
• Student Representation Policy
• Apprenticeship Attendance and Engagement Policy

Tuition Fees/Finance policies

• Tuition Fees Payment Policy*
• Sanctioned Countries Policy
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure
• Academic Appeals Procedure
• Student Disciplinary Procedure
• Academic Misconduct Procedure
• Student Suspension Guidance
• University Panel Guidance
• DBS Panel Guidance
• Fitness to Practise procedure
• Fitness to Study procedure
• Drug and Substance Misuse Policy
• Students with Criminal Convictions Policy and Procedure
• Respect at BCU
• Student Gender-Based Violence Policy
• Student Bullying and Harassment Policy

Student Governance procedure documents

• Formal Academic Appeal Review Request form
• Formal Academic Appeal form
• Formal Complaint Review Request form
• Formal Complaint form
• Formal Complaint form (Apprenticeships and Partner Institutions)
• Formal Complaint form (Group Complaint)
• Student Disciplinary Review Request form

IT

• IT Acceptable Use Policy
• Information Security Policy
• Student Account Management Policy
• Multi-Factor Authentication Policy
• Copyright File Sharing Policy

Library

• Library Rules and Regulations

General

• Data Protection Policy and Appropriate Policy Document
• Privacy Notices
• Safeguarding Policy
• Student Protection Plan
• Access and Participation Plan 2024-25 to 2027-28
• Student Disability and Mental Health Policy
• Reasonable Adjustments Panel
• University Community Agreement
• Definitions of Harmful Behaviours and Related Issues

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. See further information on the licence. Please note this contract only applies to University managed accommodation namely University Locks.

Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2024/25 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.

Academic policies

• Academic Regulations for Continuing Students 2024/25 – Seventh Edition*
• Academic Regulations for New and Returning Students 2024/25 – Second Edition*
• Assessment and Feedback Policy*
• Change of Circumstances Policy*
• Emergency Regulations
• Extenuating Circumstances Procedure*
• Intellectual Property policy
• Late Submission of Assessment Policy
• Postgraduate Research Student Academic Regulations
• Student Attendance and Engagement Policy*
• Student Representation Policy
• Apprenticeship Attendance and Engagement Policy

Tuition Fees/Finance policies

• Tuition Fees Payment Policy*
• Sanctioned Countries Policy
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure*
• Academic Appeals Procedure*
• Student Disciplinary Procedure* 
• Academic Misconduct Procedure
• Student Suspension Guidance
• University Panel Guidance
• DBS Panel Guidance
• Fitness to Practise procedure
• Fitness to Study procedure
• Drug and Substance Misuse Policy
• Students with Criminal Convictions Policy and Procedure
• Respect at BCU
• Student Gender-Based Violence Policy
• Student Bullying and Harassment Policy

Student Governance procedure documents

• Formal Academic Appeal Review Request form
• Formal Academic Appeal form
• Formal Complaint Review Request form
• Formal Complaint form
• Formal Complaint form (Apprenticeships and Partner Institutions)
• Formal Complaint form (Group Complaint)
• Student Disciplinary Review Request form

IT

• IT Acceptable Use Policy
• Information Security Policy
• Student Account Management Policy
• Multi-Factor Authentication Policy
• Copyright File Sharing Policy

Library

• Library Rules and Regulations

General

• Data Protection Policy and Appropriate Policy Document
• Privacy Notices
• Safeguarding Policy - 2025/26
• Safeguarding Policy - 2024/25
• Student Protection Plan
• Access and Participation Plan 2024-25 to 2027-28
• Student Disability and Mental Health Policy*
• Reasonable Adjustments Panel

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. See further information on the licence. Please note this contract only applies to University managed accommodation namely University Locks.

Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2023/24 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.

Academic policies

• Undergraduate and Postgraduate Taught Academic Regulations 2023/24*
• Birmingham City University Academic Regulations 2023-24 - sixth edition*
• Change of Circumstances Policy
• Late Submission of Assessment Policy
• Student Attendance and Engagement Policy
• Extenuating Circumstances Procedure
• Instructions to Candidates in written examinations
• Intellectual Property policy
• Assessment and Feedback Policy*
• Emergency Regulations

Tuition Fees/Finance policies

• Tuition Fees Payment Policy
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure
• Academic Appeals Procedure
• Student Disciplinary Procedure 
• Academic Misconduct Procedure
• Student Suspension Guidance
• University Panel Guidance
• DBS Panel Guidance
• Voice Over Internet Protocol Procedure
• Fitness to Practise procedure
• Fitness to Study procedure
• Drug and Substance Misuse Policy
• Students with Criminal Convictions Policy and Procedure
• Respect at BCU

Student Governance procedure documents

• Formal Academic Appeal Review Request form
• Formal Academic Appeal form
• Formal Complaint Review Request form
• Formal Complaint form

IT

• Copyright and file sharing policy
• Information Security policy
• Computer Systems and Networks policy
• Guidance Notes for the Use of Computer Systems and Networks
• Conditions of Use of the Automated Laptop Loan Service
• Rules and Regulations
• Student Password Policy

Library

• Library Rules and Regulations

General

• Data Protection Policy*
• Privacy Notices
• Safeguarding Policy and Process (effective from July 23)
• Safeguarding Policy and Process (effective from June 24)
• Student Protection Plan
• Access and Participation Plan 2019/20
• Student Disability and Mental Health Policy
• Reasonable Adjustments Panel

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.

Academic policies

• Birmingham City University Academic Regulations 2022-23 - fifth edition*
• Change of Circumstances Policy*
• Late Submission of Assessment Policy*
• Student Academic Engagement Policy*
• Extenuating Circumstances Procedure*
• Instructions to Candidates in written examinations
• Intellectual Property policy
• Assessment and Feedback Policy

Tuition Fees/Finance policies

• Tuition Fees Payment Policy*
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure
• Academic Appeals Procedure*
• Student Disciplinary Procedure 
• Academic Misconduct Procedure
• Student Suspension Guidance
• University Panel Guidance
• DBS Panel Guidance*
• Voice Over Internet Protocol Procedure
• Fitness to Practise procedure
• Fitness to Study procedure
• Drug and Substance Misuse Policy
• Students with Criminal Convictions Policy and Procedure
• Respect at BCU

IT

• Copyright and file sharing policy
• Information Security policy
• Computer Systems and Networks policy
• Guidance Notes for the Use of Computer Systems and Networks
• Conditions of Use of the Automated Laptop Loan Service
• Rules and Regulations
• Student Password Policy

Library

• Library Rules and Regulations

General

• Data Protection Policy
• Privacy Notices
• Safeguarding Policy and Process*
• Student Protection Plan
• Access and Participation Plan 2019/20
• Student Disability and Mental Health Policy*
• Reasonable Adjustments Panel

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.

Academic policies

• Birmingham City University Academic Regulations 2021-22 - fourth edition*
• Student Attendance and Engagement Policy*
• Extenuating Circumstances Procedure (2019) and Extenuating Circumstances Procedure (Jan 2022)*
• Instructions to Candidates in written examinations
• Intellectual Property policy*
• Assessment and Feedback Policy*

Tuition Fees/Finance policies

• Tuition Fee Policy*
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure*
• Academic Appeals Procedure
• Student Disciplinary Procedure* 
• Academic Misconduct Procedure
• Student Suspension Guidance
• University Panel Guidance
• Voice Over Internet Protocol Procedure
• Fitness to Practise procedure
• Fitness to Study procedure
• Drug and Substance Misuse Policy*
• Students with Criminal Convictions Policy and Procedure
• Respect at BCU*

IT

• Copyright and file sharing policy
• Information Security policy
• Computer Systems and Networks policy
• Guidance Notes for the Use of Computer Systems and Networks
• Conditions of Use of the Automated Laptop Loan Service
• Rules and Regulations
• Student Password Policy

Library

• Library Rules and Regulations*

General

• Data Protection Policy
• Privacy Policy
• Safeguarding Policy*
• Student Protection Plan
• Access and Participation Plan 2019/20
• Student Disability and Mental Health Policy*
• Reasonable Adjustments Panel*

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.

Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.

Academic policies

• Birmingham City University Academic Regulations 2020-21 - third edition*
• Student attendance policy
• Extenuating Circumstances Procedure 2019/20
• Instructions to Candidates in written examinations
• Intellectual Property policy

Tuition Fee/Finance policies

• Tuition Fee Policy
• Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan

Student Governance procedures

• Guiding Principles for Complaints and Appeals
• Student Complaints Procedure
• Academic Appeals Procedure
• Student Disciplinary Procedure - COVID-19 Student behaviour policy*
• Academic Misconduct Procedure*
• Student Suspension Guidance
• University Panel Guidance*
• Voice Over Internet Protocol Procedure
• Fitness to Practise procedure
• Fitness to Study procedure
• Drugs and Substance Misuse Policy
• Students with Criminal Convictions Policy and Procedure*

IT

• Copyright and file sharing policy
• Information Security policy
• Computer Systems and Networks policy
• Guidance Notes for the Use of Computer Systems and Networks
• Conditions of Use of the Automated Laptop Loan Service
• Rules and Regulations

Library

• Library Rules and Regulations*
  
  

General

• Data Protection Policy*
• Privacy Policy
• Safeguarding Policy*
• Student Protection Plan
• Access and Participation Plan 2019/20

Accommodation

Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.