The status of your application is displayed at any time using your MySRS Applicant Portal. You can also check to see if you have any outstanding actions for things we have asked you to do through the portal.  You will need to log in using your username (which is your 8 digit BCU ID number) and password. If you need to reset your password please use the 'forgotten my password' option on the portal log in screen.

If you have made an error on your application, have forgotten to include a qualification or you have any other information you want us to know about, please contact Admissions with details of any changes or additional information you wish to provide. If a decision has already been made on your application to Birmingham City University and we are able to, we would be willing to reconsider your application provided it is made clear why the original information was omitted or incorrect.

You will need to provide the information in writing to Admissions. You should include your full name, the course you have applied for and your application ID number. You can contact Admissions via the contact form.

When you can expect to receive a decision from us can depend on the date you submitted your application to us and how you applied to us.

Undergraduate Full-time applications made through UCAS in the main application cycle:

If you applied:

• By 31st January 2024: you will receive a decision from us by no later than 16th May 2024.
• Between 31st January 2024 and 30th June 2024: you will receive a decision from us by no later than 17th July 2024.

You can check the progress of your application to BCU at any time through the MySRS Applicant Portal.

Applications submitted to UCAS after 30th June will automatically held by UCAS for Clearing and will not be sent to the University. Find out more about the Clearing process by visiting the UCAS website.

Undergraduate part-time, postgraduate taught and post-registration course applications made directly to Birmingham City University:

Wherever possible, we aim to make a decision on your application as soon as possible. If your application is received close to the course start date, we will work to make a decision on your application as soon as we can taking into account when the course starts. You can check the progress of your application through the MySRS Applicant Portal.

Postgraduate Certificate of Education (PGCE) initial teacher training applications are made through the Department for Education’s postgraduate teacher training application system:

We will make a decision on your application and communicate this to you within 40 working days of the date of receipt of your application. If your application is shortlisted, you will be invited to an interview and this will take place before then so that a decision can be made and communicated to you within this timeframe. You can check the status of your application at any time in your MySRS Applicant Portal.

As part of the application process, we may ask you to:

• provide evidence of or further details about your qualifications
• complete documents relating to your application or fee status
• provide additional information or evidence

If we do this, please make sure that you provide any requested information or documents as soon as possible. Failure to do so could result in a delay to processing your application or us being unable to make a decision about whether or not we could offer you a place.

Uploading documents to the MySRS portal is quick and easy. You can watch a step-by-step guide.

When uploading qualifications they must be one of the following:

• Certificate(s)
• Statement of results (which must be signed and dated with a school stamp)
• Letter confirming subjects and grades produced on the institutions letter headed paper. If you are still working towards your qualifications, please upload evidence of these qualifications as soon as you receive them if you are successful in obtaining an offer
• A screenshot of your institutions portal with their URL/web address, logo, full name and outcome of the final award
• An email from the institution confirming your grade

Certificates

The uploaded document must clearly show:

• A full page view of the certificate with all pages
• Students full name
• Qualifications, year and grades awarded.

Statement of results

Where you are awaiting the arrival of certificates, or if they have been misplaced, the university will accept statement of results. In order to be accepted as evidence of results the statement must be verified by the school or college. Verification of the document will need to be evidenced by a signature, stamp and date by the exam officer. A full page view of the statement of results will be required as shown in the example.

The uploaded document must clearly show:

• Students full name.
• Qualifications, year and grades awarded.
• Verification from the college/school.

If the statement of results has not been verified by the school or college it will not be accepted.

Evidence of a qualification from a University/Institution Portal

Where certificates have not been released, we can accept a screenshot of your university/ institution portal which must show the following:

• Students full name
• Qualifications, year and final grade awarded
• The Institutions name or logo
• The URL/web address

You may need to access this on a PC to print screen a full page with all of the requested information.

Email from a school, college or institution confirming your qualification and result

If you are unable to get hold of your certificates you can ask your school, college or institution to send BCU Admissions an email confirming your final qualification results and grades to myresults@bcu.ac.uk. The email from the school/ college/ institution must include your full name, BCU ID number, the qualification/s achieved, overall grade/s and the years attended.

Please note, we can only accept emails from an academic email address from an institution and we will not accept any emails from personal accounts as verification.

You will be required to provide evidence of your qualifications before you will be able to enrol on to the course.

If you have lost your certificates you will be able to request replacement certificates from the awarding body. In place of certificates we are able to accept a statement of results from your awarding body and/or School/College. The statement would need to be on letter headed paper.

If you have lost your degree certificate we can accept a transcript confirming your award or contact your awarding university directly for a replacement certificate.

Further details can be found on the UCAS website.

We will review your documents as soon as we possibly can, which ordinarily would be within two weeks of submission, although at peak times it can sometimes take a little longer for us to complete this task. Peak times include December to February and July to October.

You will be able to check the progress of your document submissions in your BCU mySRS Applicant Portal. 

The common reasons for uploaded qualifications to not be accepted are:

• Full page view not provided
• Image quality too poor to read in detail
• Outcome of certificate/transcript not clear
• Evidence is not in the correct format i.e. statement of results without required verification from the school i.e. signature, stamp and date by the exam officer
• Discrepancy in name, in which you will need to provide evidence of your full name – e.g. a copy of your birth certificate

Example of unacceptable evidence of a certificate:

Where the certificate is ‘cropped’ or any information is missed out, we will not accept this as evidence of your qualification.

If you have been asked to complete a Fee Status Questionnaire, this is because we are unable to determine your fee status category based on the information provided within your application.

Fees Regulations and government guidance require the University to assess each individual to determine their status for student fees.  More information on fee status can be found on the UK Council for International Student Affair’s (UKCISA) website here.

Due to the high volume of applications we receive, we are unable to provide individual feedback unless you attended an interview or audition for the course you applied to us for. Most unsuccessful decisions will be based on not meeting our entry requirements so please refer to the entry requirements information on the course pages on our website where you will find details of the qualifications we look for, as well as any other entry criteria. If you attended an interview or audition and subsequently did not receive an offer, we can provide feedback upon receipt of a written request through our contact form.

All conditions must be met prior to your enrolment onto the course you applied for. 

Undergraduate Full-time applications made through UCAS in the main application cycle:

You are able to withdraw your application to us through your UCAS Track account.

Undergraduate part-time, postgraduate taught and post-registration course applications made directly to Birmingham City University:

If you would like to withdraw your application to Birmingham City University, you will need to put your request in writing using the contact form.

Postgraduate Certificate of Education (PGCE) initial teacher training applications made through the Department for Education’s (DFE apply) postgraduate teacher training application system:

If you applied through DfE apply you are able to withdraw your application to us through your DfE apply account.

If you have not yet fully enrolled onto the course you have applied for, you can contact BCU to request a change to your course via the course change request form. Please note that this form is for applicants only and if you have already fully enrolled on a course you will need to contact the relevant School Office. Contact details for each school can be found here.

It may not always be possible to accommodate this change and please consider the entry requirements for the course you may wish to change to as these may be different to the course that you originally applied for.

You will need to provide the information in writing to Admissions. You should include your full name, the course you have applied for and your application ID number. You can contact Admissions via the contact form.

Undergraduate Full-time applications made through UCAS in the main application cycle:

You can update your contact details through your UCAS Track account.

Undergraduate part-time, postgraduate taught and post-registration course applications made directly to Birmingham City University:

Please provide your updated contact details in writing to Admissions. You should include your full name, the course you have applied for and your application ID number. You can contact Admissions via the contact form.

Postgraduate Certificate of Education (PGCE) initial teacher training applications made through the Department for Education’s (DFE) postgraduate teacher training application system:

If you applied through DFE teacher training application system, you can update your contact details through your DFE application account.

If you are thinking about taking a year out before coming to University, in many cases we will be happy to consider your application for deferred entry. However, please note that not all requests can be accepted for deferred entry to the following year.

You can only defer your application for one academic year and you must meet the entry requirements in the application cycle in which the application was made. 

If you would like to request to defer your application to Birmingham City University, in the first instance you will need to put your request in writing to Admissions. You should include your full name, the course you have applied for and your application ID number. You can contact Admissions via the deferral request form.

If you didn't use all five choices, you can add more choices one at a time on your application as long as it's before 30 June and you've not accepted any offers or been declined by your choices.

If you used up all 5 choices on your UCAS application form, have heard back from all of these choices and are not holding an offer of a place, you could use UCAS Extra to apply for a course as long as places are available on it. Extra allows you to apply for courses with vacancies between the end of February and the end of June. In Extra, you apply for one course at a time using the Track service on the UCAS website.

If you are eligible for Extra, a button will appear on the UCAS Track screen which will allow you to apply for a course using Extra. UCAS Extra starts in February, so you probably won’t see the option button until then when you log in.
 
For more information about Extra, please visit the UCAS website.

However, if you used up all 5 choices on your UCAS application form, have heard back from all of these choices and are holding an offer of a place (or places), the only ways you could potentially be considered for a place on our course would be either through:

• UCAS Extra; or
• Clearing

If you were to decline all offers you have already been made, you could use UCAS Extra to apply for a course. This option would mean that you would run the risk of turning down all of your current offers and only then being able to find out whether or not you could gain a place on our course, so you should carefully consider whether you would wish to assume this risk and also make sure that places are still available on the course you are thinking of apply for before making a decision about this.

Alternatively, you could wait until Clearing (Clearing starts in early July and runs through the summer for courses with available places). In order to be considered through Clearing, you would need to have already received all of your exam results before approaching the University to see whether places are available on our course. If we have places and your qualifications are suitable, we may be able to indicate whether we may be able to consider you for a place should you decide to enter the Clearing process. We would then advise further about what steps you would need to take if you did wish to do this.

Within 14 days of the date on your welcome email you can swap the choice from your application and should do this through UCAS. The 14-day period starts from the day you receive the welcome email sent to you by UCAS. However, you can't swap a choice after 30 June. You can only swap each choice once.

Yes, these can be sent to us after you have submitted your application. We will normally email you to ask you to provide your certificates and any further information we may need. The relevant documents can then be uploaded to your MySRS Applicant Portal should this information be required.

If you are holding an Unconditional Firm offer, you will be able to self-release into Clearing via your UCAS Track account.

If you have a Conditional offer and wish to be released, you will need to put your request in writing to Admissions via our request form. 

If your offer is still showing as conditional after your exam results have been released, have you sent us your exam results? If not, please do so as soon as possible to make sure we have them as not all results are sent to us by UCAS (such as GCSEs and Key Skills results). You should upload them to your mySRS Portal. Please send these to us by no later than 31 August 2024 and remember to include your UCAS Personal ID or BCU application number in any emails you send us.

Please also check your MySRS Applicant Portal to see if there is any other outstanding documentation we have asked you to provide us with. Any outstanding documents must be uploaded.

If you have sent us all of your exam results and outstanding documents, we will aim to process our decision as soon as possible.