Certificate and Transcript re-prints due to name amendments

Guidelines for applying for a reprint certificate and transcript

Please read these guidelines carefully before requesting reprints of your award documents as we can only issue certificates and transcripts in certain circumstances, and errors or omissions may delay your request.

As students are asked to confirm their name before receiving their documents, there is a charge of £30 (which includes postage and packaging) per certificate and transcript re-print request due to a name amendment. In order to conform to the UK data protection legislation, a reprint request must come from the award holder only.

The certificate and transcript issued by the University are proof of conferment of an award. It is a unique and important document that should be retained by its recipient. Reprints, while having precisely the same standing as originals, are produced in the format currently in use. The University’s change of name in 2007 means that all certificates previously issued under the name of the University of Central England in Birmingham or certificates issued under the name of Birmingham Polytechnic will bear the name “Birmingham City University”.

The University allows one certificate and transcript per award to be in circulation at any one time. Reprints can only be issued after the originals have been destroyed and made no longer useable. The applicant for re-prints must contact certificates@bcu.ac.uk with a brief explanation as to why they would like a reprint. If you fall under the following categories you will be able to request reprints however anything outside of these categories will be denied.

  • Changing the order of your name
  • Adding your middle name
  • Removing your middle name
  • Reverting to your Maiden name

However, if you have spotted a spelling error or a duplication of your name, or if you are currently undergoing or have completed a gender reassignment you do not need to pay and these will be printed and posted free of charge.

The current fee for re-prints of your certificate and transcript is £30. Payment can be made via debit or credit card. Before you can make a payment we first need to amend your student record and see evidence of your certificate and transcript being destroyed. We will then contact you with a unique payment link to enable you to make the payment. Once you have paid we aim to process your request within 10 working days. Once posted, please allow 10 working days for it to reach a UK address and 28 working days for addresses outside the UK. Digital Certificates will also need to be corrected, for a short period of time you will not be able to access your digital certificate whilst this is being updated. We will aim to update your digital certificate whilst actioning your request.

However, if you require a Replacement Certificate for your QTS please contact - qts.enquiries@education.gov.uk.