Name changes and reprints

Please read these guidelines carefully before requesting reprints of your award documents, as we can only issue certificates and transcripts in certain circumstances. Errors or omissions may delay your request.

There is a charge of £30 (which includes postage and packaging) to reprint both a certificate and transcript due to a name amendment. To conform to the UK data protection legislation, a reprint request can only come from the award holder and requires a valid form of identification to support the change, e.g. valid passport, birth certificate, change of name deed. 

The certificate and transcript issued by the University are proof of conferment of an award. It is a unique and important document that should be retained by its recipient. Reprints, whilst having precisely the same standing as originals, are produced in the format currently in use. The University’s change of name in 2007 means that all certificates previously issued under the name of the University of Central England in Birmingham or certificates issued under the name of Birmingham Polytechnic will bear the name “Birmingham City University”.

The University allows one certificate and transcript per award to be in circulation at any one time. Reprints can only be issued after the originals have been destroyed and made no longer useable. The applicant for re-prints must contact with a brief explanation as to why they would like a reprint. If you fall under the following categories, you will be able to request and will be charged for a reprint however anything outside of these categories will be denied.

  • Changing the order of your name
  • Adding your middle name
  • Removing your middle name
  • Reverting to your Maiden name

However, if you have spotted a spelling error or a duplication of your name, or if you are currently undergoing or have completed a gender reassignment you do not need to pay, and these will be printed and posted free of charge.

Payment can be made online via debit or credit card. Before you can make a payment, we first need to amend your student record and see evidence of your certificate and transcript being destroyed. We will then contact you with a unique payment link to enable you to make the payment. Once you have paid, we aim to process your request within 10 working days. Once posted, please allow 10 working days for it to reach a UK address and 28 working days for an address outside the UK. Digital Certificates will also need to be corrected, for a brief period you will not be able to access your digital certificate whilst this is being updated. We will aim to update your digital certificate whilst actioning your request.

However, if you require a Replacement Certificate for your QTS please contact -