Summer 2022 ceremonies

General Information

When will in-person ceremonies be held?

Our summer graduation ceremonies are scheduled to take place from 11 – 14 July.

The re-scheduled January 2022 ceremonies are due to take place on 15 July, 9 – 13 August, and 30 – 31 August.

For more details on ceremony schedules please visit our Graduation Ceremonies page.

Where is my graduation and how do I get there?

Graduation ceremonies are held at the prestigious Symphony Hall, which is part of the International Convention Centre in Birmingham city centre. For information on how to get there please go to the Graduation Venue page on the menu at the top of this page.

What time do I need to get there?

We advise that you arrive as early as possible to ensure you allow yourself sufficient time for registration, collecting guest tickets, gowning and photography as the ceremonies will start promptly at the specified time. Please note you may not be able to enter the main auditorium after the ceremony has started, so please make every effort to be seated on time. For full itinerary on the day, please visit the Graduation Ceremony Itinerary page using the menu at the top of this page.

Is there disabled access at the venue?

Symphony Hall has excellent access for those with mobility difficulties. Staff at Symphony Hall will try to meet individual requirements where possible. University and Symphony Hall staff will be available to help you on the day.

Graduates or guests with disabilities can park free at the North Car Park in the nearby Barclaycard Arena - see the map in the travel guidance section.

There is a 'dropping off point' for wheelchair users immediately outside the International Convention Centre (ICC) in King Alfred Place. Limited parking for blue badge holders driving their own vehicles is also available on King Alfred Place.

Please note you must pre-book these services and it is recommended you do this when you are purchasing your tickets (+44 (0)121 780 3333). Blue badge parking is subject to availability.

How long is the graduation ceremony?

The ceremonies are scheduled to be approximately 1 hour 30 minutes.

Who makes speeches during the ceremony?

A variety of speeches are made during the ceremony including a welcome address and opening of the ceremony by the Chancellor, awarded Honorary Doctorate recipient and a concluding address delivered by a graduating student.

What will I need to do on stage?

Students are to stand on the ‘X’ marked on the stage ahead of their name being called. Once you have been announced, ou will walk across the stage and doff your hat to the Chancellor or nominee who will doff back.

You will then continue crossing the stage and exit to the far side where you will collect your award brochure.

You will then return to your seat to watch the remainder of the ceremony until the Chancellor or nominee closes proceedings.

Can graduates attend the ceremony if they have outstanding academic-related debt to the University?

All students can register for their ceremony on the understanding that should they have any outstanding University debts, these will be cleared and their award will be confirmed by their School by the date included in their invitation. If the finance department cannot confirm their payment has been received by the deadline date set, their ceremony invitation will be revoked and they will not be able to attend the forthcoming graduation.

How do I obtain a visa support letter?

The University can write letters for the graduate confirming their invitation and registration for the ceremony. These can be used to support visa applications for the graduate and their two guests. You can request this when completing the online registration process.

Can I watch the ceremonies online if I cannot attend the event?

All our ceremonies are filmed and live web-streamed to our website. Links will be made available on the ceremony day itself to enable you and your guests to watch online.

Will the venue follow Covid secure measures?

You are no longer required to show your Covid-19 Passport or prove your negative Covid status to access our award ceremonies venues (the International Convention Centre (ICC) and Symphony Hall). You are encouraged to keep wearing face coverings and to continue to be vigilant about hand hygiene. The venues reserve the right to change conditions of entry at any time in line with national policy. Please check your emails before the ceremonies in case of any changes.

Will I receive my degree certificate at the ceremony?

Award documents are not presented during the ceremony and you do not need to have received these in order to attend your graduation.

Once your award has been confirmed and your certificate becomes available, you will receive an email directing you to the mySRS Portal to confirm the address of where you wish to have your documents posted.

I need a digital certificate too, where can I get one?

BCU has partnered with Gradinteligence which provides award holders with access to a digital version of their award certificate. this service will be automatically available to students who graduate from September 2019.

If you achieved your award between 2010 and September 2019, please submit an individual request to certificates@bcu.ac.uk including your full name (as you were enrolled), student ID (if known), course title and award year.

Unfortunately, it is not possible for a digital certificate to be made available to graduates who were awarded prior to 2010 due to the University having changed record systems after this time. Those who are eligible to receive their certificate digitally will be automatically registered with Gradintelligence and receive an email inviting them to activate their account in order to access their document.

We recommend therefore that you do not register your own account but rather wait for the university to do this on your behalf. You can easily access or activate your Gradintelligence account via the Gradintelligence website.

How do graduates receive their results transcript?

For your final transcript please contact certificates@bcu.ac.uk. For replacement transcripts, please contact your School Office.

I have a question that hasn’t been answered above?

If you have any queries or need advice about the ceremonies from a member of BCU staff, please email us at award.ceremonies@bcu.ac.uk and we will be happy to assist you or point you to the correct contact.

Reserving Your Place

Who will be invited to in-person ceremonies this summer?

Invites will be sent to:

  • Students who are due to complete their course and have an award confirmed by the School’s Examination Board by Monday 27 June 2022.
  • All students who were invited to the January 2022 ceremonies
When will I receive my invite?

Invites are due to be sent out from 19 April 2022 onwards. Please keep an eye on your BCU emails or agreed correspondence email. You can check your contact details at mySRS.

Please note that invites are sent based on your School and course, so you may receive your invitation on a different date to your friends on other courses.

Why haven't I received an invitation?

Invitations will be sent to those students whose awards have already been confirmed or will be confirmed by their School by Monday 27 June 2022.

Please note that invites are sent based on your School and course, so you may receive your invitation on a different date to your friends on other courses.

If you have not received an invitation but achieved an award since 26 November 2021, or you are a current student due to be awarded by Monday 27 June, please email us at award.ceremonies@bcu.ac.uk.

What if I cannot access my account on the MySRS portal?

Your MySRS portal access has been extended, so you will be able to log-in. If you do not remember your password, please email us at award.ceremonies@bcu.ac.uk and we will be happy to assist you.

I am not able to attend my ceremony?

When you receive the invite confirming the date you are due to graduate and you are unable to attend it, please email us at award.ceremonies@bcu.ac.uk and we would be happy to advise you on your options

Why has my ceremony sold out?

If your ceremony reaches its capacity before the registration deadline, it will be closed for new registrations. If your event is sold out and you wish to attend a ceremony, please email us at award.ceremonies@bcu.ac.uk and we will be happy to discuss your options with you.

I have registered but need to change my attendance status

If you wish to change your registration status after you have completed the task you can do this by emailing us at award.ceremonies@bcu.ac.uk. Such requests need to be made before the registration portal closes on Sunday 15 May 2022, 23:59 in order for us to release or secure pre-booked seats in the Hall.

I have registered but I need to update my publicity preferences

If you have completed the registration task but need to update or change your publicity preference you can do this by emailing us at award.ceremonies@bcu.ac.uk. Such requests need to be made bby Monday 16 May at 4pm in order for these to be removed or incorporated into any printed material.

Guest tickets

When can I book guest tickets?

Guest ticket bookings will be open from Monday 23 May 2022 via the Symphony website.

Where can I book my tickets?

You can book your tickets on the Symphony Hall website. Each ceremony has its own link, so please check your emails for details and instructions. Telephone bookings are currently not available.

If I booked guest tickets for a ceremony in January 2022, do I need to book again?

Yes, all gown and guest ticket booking for the postponed January 2022 were refunded by our suppliers and new orders must be placed for the re-scheduled events. If you have not received your refund, please email award.ceremonies@bcu.ac.uk.

How many guest tickets can I book?

You can book up to two guest tickets initially. If any more tickets become available, these will be released on general sales and you will be notified when they are available.

Can Symphony Hall amend my booking so all my guests sit together?

Symphony Hall cannot amend the existing bookings, if you purchase any additional tickets form general sales, you will receive the tickets you booked online.

I have achieved two awards and they are both in the same ceremony, am I eligible for four guest tickets?

No, there is a maximum of two guest tickets per graduate, per ceremony initially. If more tickets become available, you will be able to purchase them when they are released on general sales.

What do I do if I have not received the email with instructions on how to book my guest tickets or hire my gown?

We have emailed all registered graduates with instructions on how to book their guest tickets and gowns from Thursday 20 May. If you have not seen the email, please check your junk mail and spam folders. If you still cannot find the email, please email us at award.ceremonies@bcu.ac.uk and we will re-send the email to you.

Can I change the date/time for my guest tickets?

Please email us at award.ceremonies@bcu.ac.uk with your student ID, full name, email address used for the booking and your booking reference. The Symphony Hall Box Office will process a refund for the incorrect tickets, but please note you will be charged the booking fees. We advise that you book new tickets for the correct events as soon as possible to avoid disappointment whilst the incorrect tickets are being refunded.

Can I change the contact details for my guest ticket booking?

Please email us at award.ceremonies@bcu.ac.uk with your student ID, full name, email address used for the booking and your booking reference. Please ensure you have also provided the correct details so they can be updated. We will provide this information to the Box Office colleagues who will amend your booking.

Can I change the seats I have booked?

Seat changes are not permitted once you have placed your booking unless accessible seating is required.

How do I check accessibility requirements for my guests or whether a carer to accompany them to the ceremony?

Please email us at award.ceremonies@bcu.ac.uk and we will provide you with instructions on how to request accessible seats or carer ticket.

Can I bring a pram into the auditorium?

No, prams and push-chairs are not allowed in the main auditorium. If your guests do opt to bring a baby or a small child with them, prams and push-chairs must be left in the cloak room.

Gowning

When should I book my graduation outfit?

Once the registration portal has closed, provided you have registered for your ceremony, we will contact you via email with instructions on how to book their gowns and the deadline by which to place their order.

If I booked gowning for a ceremony in January 2022, do I need to book again?

Yes, all gown and guest ticket booking for the postponed January 2022 were refunded by our suppliers and new orders must be placed for the re-scheduled events. If you have not received your refund, please email award.ceremonies@bcu.ac.uk.

Is it essential to wear a gown at the ceremony?

Yes, it is required that every graduate wears a gown in order to cross the ceremony stage. If graduates enter the ceremony hall without a gown, they will not be presented on stage.

When can I collect my outfit?

Outfits are to be collected on the day of your ceremony or alternatively posted out to you if you have arranged a longer hire period. The award ceremonies are busy events, so we advise that you arrive with plenty of time to collect your gown.

Where do I collect it from?

Once you have completed your registration at the ICC on the day of your ceremony, you will be directed to the Hall where you can collect your gown. Please keep checking the  Gowning and Photography page on the above menu for most up-to-date details.

How will I know how to wear the outfit?

Dedicated staff will be on hand to show you how to put on your gown, cap and hood.

What time will the gown need to be given back?

Outfits are to be returned after your ceremony has finished, no later than 6pm for ceremonies starting at 10am and 2pm and 8.30pm for ceremonies starting at 6pm, unless you have arranged a longer hire period with the gowning supplier. All gowns to be returned to a designated drop-off point in the ICC.

Where do I drop it off after the ceremony?

There will be dedicated drop-off points within the ICC to return your outfit on the day after your ceremony has finished.

What do I need to wear?

You will need to wear smart business attire. Those who attend in casual clothing (e.g. jeans, t-shirt etc) will not be presented on stage. Wear a shirt, blouse or dress with buttons so that your gown can be easily secured to your clothing. Also make sure you wear shoes in which you will feel comfortable climbing up/down steps and walking across a large stage.

If I haven’t ordered a gown in advance can I do this on the day?

There will be a supply of reserve gowns onsite but any hires which are made on the day are subject to availability and will be charged at an increased price. Payments can only be made by card whilst onsite (AMEX is not accepted).

I have achieved or are due to be awarded multiple awards at BCU and my awards are both in the same ceremony. Which gown should I book?

At registration we have asked you to register for the award you wish to cross the stage for and decline the invitation for the award you do not wish to cross the stage/to be seated with your cohort.

We will register only your chosen award with our gowning supplier, so you only need to order one gown.

I have achieved or are due to be awarded multiple awards at BCU and my awards are in different ceremonies. How many gowns should I order?

You will require a specific gown for the award you are graduating form. For example, an undergraduate gown is different to a Master’s or PhD gown. You will be required to book a gown for each ceremony you registered for.

Photography

Where can we have our photo taken professionally?

The University’s official graduation photographer is Ede and Ravenscroft. The team welcome graduates, family and friends into their studios located in the International Convention Centre (ICC) and offer a pre-booking service with a wide range of photograph packages to suit everyone, including the option to book a time slot.

Do I need to pre-book my photography timeslot?

Graduates don’t need to book a specific timeslot to have any personal portraits taken as there should be plenty of time to do this before your ceremony. We do recommend that you pre-book the photography package you would like by taking a look at all the options via the Ede & Ravenscroft website

Payments can also be made on the day but by card only (AMEX is not accepted).

When should I book my photography package?

Once the registration portal has closed, provided you have registered yourself for your ceremony, you will receive an email with instructions on how to book your photography package.

Virtual graduations

I’ve already virtually graduated, am I invited to the in-person ceremony?

Yes, invitations will be sent to all those who were awarded between December 2019 and November 2021 (all students invited to the January 2022 ceremonies). Those who attended their virtual graduation ceremonies and those who didn’t will all be invited to celebrate in-person.

My name wasn’t read out during my virtual graduation ceremony, will it be read out at the in-person ceremony?

Yes, everyone who has registered to attend the in-person ceremony will have their name read out on stage. Find out more about permissions on our Ceremony Permissions page using the menu at the top of this page.

Where can I watch my virtual graduation ceremony back?

Virtual Graduation ceremonies from July 2021 can be watched on the BCU YouTube channel here.