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In 2012, the Criminal Records Bureau and the Independent Safeguarding Authority merged and became what is now known as the Disclosure and Barring Service (DBS). Certain courses at Birmingham City University will require a DBS check as part of the application process.
These courses involve going out on placement and working with adults and/or children. For universities, it is a government requirement that you have had a DBS check in order for you to do this.
If you have selected Birmingham City University as your firm choice, you will receive an email inviting you to complete an online DBS application form via our external provider closer to the start date of your course. This email will be sent from noreply@knowyourpeople.co.uk.
Our external Provider, 'Know Your People', will provide the University of confirmation that your DBS certificate is complete. You therefore do not need to send a copy of your certificate to the University.
If you have lived outside of the UK for six months or more in the past five years we will need to see a criminal record check from the country you were living in. You can apply for your criminal overseas check through Know Your People. Please send your completed application form to admissions@bcu.ac.uk and the Admissions team will send this to Know Your People on your behalf.
If you already have a criminal record check from the country you were living in you do not need to apply for one through our online provider. Please just send us a copy of your certificate to admissions@bcu.ac.uk.
If there are any warnings/cautions/convictions listed on your certificate, we will need to pass the details to Student Governance. Depending on the nature and time of the conviction, you will be asked to come to discuss this at a panel. The panel will consider the suitability of you studying on the programme based on the information contained on your Disclosure and the following:
The DBS panel will then decide whether you are considered successful to start or continue on the programme. If the decision is unsuccessful, this exclusion is applied across all professional programmes in the relevant faculty.
Social Work
The process is slightly different for the BSc (Hons) Social Work course. Once an applicant/newly enrolled student has been approved by the Faculty DBS panel then the list has to be circulated to Birmingham Government Child/Adult and other partners within the Social Work sector for approval. Once feedback is received to Student Governance, you will be informed of the outcome in writing. Social work students may also be required to have annual enhanced DBS checks depending upon the placement learning experience and requirements of the practice/placement partner.
Update Service: You may have subscribed to be signed up to the Update Service, however we will require applicants to submit a brand new DBS which is fully funded by BCU.
Nursing and Midwifery and Health Sciences
Our external Provider, 'Online Disclosures', will provide the University of confirmation that your DBS certificate is complete. You therefore do not need to send a copy of your certificate to the University.
When you receive a conditional offer which you have accepted, you will be sent a link via email from Know Your People to start and complete your application 5 months prior to your course start date, following the guidance they will provide you with. Once this has been completed, Know Your People will do their checks and inform Birmingham City University of the outcome and they will send you a copy of your DBS.
DBS is dealt with by our third party; Know Your People who can help resolve any issues you are experiencing on completing your DBS as this is their process. Please contact them directly via their chat service.
You should use your full legal name that is recognised in the UK stated on your official documents.
If you have realised you have made an error, please contact Know Your People as soon as possible, as you may be required to complete a new DBS.
Your DBS will need to be satisfactorily completed before you are able to attend placement. We advise that you complete the DBS as soon as possible once you have received your link from Know Your People, this may appear in your spam/junk folder 5 months prior to your course start date.
If you have lived outside of the UK for six months or more in the past five years we will need to see a criminal record check from the country you were living in. You can apply for your criminal overseas check through Know Your People. Please send your completed application form, which can be found on your portal, to admissions@bcu.ac.uk and the Admissions team will send this to our provider on your behalf.
If you already have a criminal record check from the country you were living in, you do not need to apply for a new check. Please just send us a copy of your certificate.
No – if you live in the Republic of Ireland we need to see an Irish Garda clearance instead. Once you have moved to the UK you will need to apply for a UK DBS.
We will not be able to accept a DBS certificate that has been obtained from any external body; you will be required to complete a DBS Certificate through our external provider.
It can take anywhere from two to eight weeks (possibly longer) for DBS to process the forms depending on how busy they are.
Your certificate will be posted to the address you have stated as your current address on your application form to our provider.
In line with our safeguarding procedures you should not inform BCU of any cautions or convictions on your DBS at this stage to ensure a fair admissions process.
Please note, if you are required to complete a Social Work or Keeping Children Safe in Education declaration, Admissions will send you a link to complete a pre-declaration to discuss any convictions prior to course start date. Please read the question below on the DBS process.
If you think there is an error on your DBS certificate please contact DBS to explain what has happened. If the error is regarding incorrect information stated regarding a conviction or personal information, you will then need to raise a dispute. Disputes can only be raised within three months of the issue date, where this can be raised on the DBS website.
You will only be required to complete a DBS for your firm choice. However, should you start your insurance course you may be required to complete a new DBS under a different workforce.
You will need to contact admissions@bcu.ac.uk or call 0121 331 6295 with your Applicant ID number.
If you are completing a DBS through our provider, please contact Know Your People via their chat service.
If you have any general enquiries regarding the DBS process at BCU please contact admissions@bcu.ac.uk.
Please also check the official DBS website for additional information.
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