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Replacement certificate application

Guidelines for applying for a replacement certificate

Please read these guidelines filling in the application form for a replacement certificate as we can only issue certificates in certain circumstances, and errors or omissions may delay your request.

There is a charge of £20 per replacement certificate. In order to conform to the UK data protection legislation, a certificate request must come from the award holder only.

1. The certificate issued by the University is proof of conferment of an award. It is a unique and important document which should be retained by its recipient. Replacements, while having precisely the same standing as originals, are produced in the format currently in use. The University’s change of name in 2007 means that all certificates previously issued under the name of University of Central England in Birmingham or certificates issued under the name of Birmingham Polytechnic will bear the name “Birmingham City University”.

2. The University allows one certificate per award to be in circulation at any one time. Replacements can only be issued in the case of lost or damaged originals. The applicant for a replacement must either provide the University with the damaged original certificate or complete the declaration below agreeing that, where the original has been lost, should it subsequently be found, either it or the replacement will be returned to the University.

3. The current fee for a replacement certificate is £20. Payment can be made via debit or credit card. Before you can make a payment we first need to check and approve your application. We will then contact you with a unique payment reference number to enable you to make the payment. If you provide an email address we will use this to contact you within 10 working days of submitting your application, although this may take longer during busier times.

4. Certificates cannot be issued to students holding an outstanding University financial obligation. On receiving this form, we will check and notify you if our records show that a debt exists. If so, this request will be closed and you will be required to submit a new application once the debt has been cleared. 

Your details
* Date of Birth
* Year commenced study
* Year of graduation
* Your Previous Certificate – please select from these options:

Birmingham City University is committed to safeguarding your personal data. Whenever you provide such information we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information including the General Data Protection Regulation 2018.

View a full copy of our privacy policy

Contacting us about how we use your information

If you have any questions, comments or concerns about how we use or handle your information please contact the Data Protection Officer at: Data Protection Officer, Information Management Team, Birmingham City University, University House, 15 Bartholomew Row, Birmingham B5 5JU, email

If you are not content with how we handle your information please contact our Data Protection Officer. However you do also have the right to complain to the Information Commissioner at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Information about the Information Commissioner.